The PM Framework guides ITU staff through a project management process, from the beginning proposal stage to final close out documentation.

The Enterprise Project Management (EPM) tool is the technical infrastructure that provides templates, documents, collaborative workspace for project teams and an automated workflow processes.

The toolset includes:

• Project Management Requirements for mutiple sizes or types of projects
• Project Templates
• A Project Scheduling Tool that leverages Microsoft Project
• Collaboration space to coordinate project activities with the entire team

Current Status:
The PM Framework and EPM are in their initial phases of deployment. Some projects will begin using the system in the first half of FY09.

Users may experience intermittent system down time as the EPM system is modified and upgraded. If you would like to request access to the system for your and/or your project team, please contact the appropriate POC from the Contact section below.

Processes and Templates
The PM Framework provides a standard method for classifying projects.  Classification consists of two components: reporting requirements and complexity.  Projects are classified within a range from “Internal Non-Major, Basic Complexity” to “State Major, High Complexity.”   

For projects in excess of $2 million, Mason will submit a request for review and send the requisite project initiation materials to the State CIO and the ITIB.  The State CIO and the ITIB shall, within 30 days of receipt of a request for review and the requisite materials from Mason, provide a non binding recommendation on that project to Mason, the Governor, and the General Assembly.  If the ITIB provides a negative recommendation, Mason will await notice form the Governor before making a decision. 

On a quarterly basis, Mason’s President, acting through the appropriate designee, shall report to the ITIB on the budget, schedule, and overall status of Mason’s major IT projects. This requirement does not apply to research projects, research initiatives, or instructional programs. The President, acting through the appropriate designee, will be responsible for decisions to substantially alter a project's scope, budget, or schedule after initial approval.

The State CIO and the ITIB shall continue to have the authority regarding project suspension and termination, and the State CIO and the ITIB will continue to provide Mason with reasonable notice of, and a reasonable opportunity to correct, any identified problems before a project is terminated.

The documentation required within the PM Framework for projects of this size is fully compatible with the forms and reports VITA and ITIB need, as most framework templates and documents are based on VITA’s forms.

Development and refinements are ongoing. Please communicate with the appropriate point of contact listed below for assistance.

Login:

https://projects.gmu.edu/pwa

• Note , within the User Name box, enter "mesa\" followed by your user name (e.g., mesa\dkan)
• System Requirements
  • Internet Explorer Version 6.0 or higher--the tool does not currently operate with other browsers
  • MESA Account--login is based on your MESA user name and password
  • MS Project 2007 (Project Managers Only)--contact Derek or John if you require a copy

Contacts, Issues, and Feedback:
Problems loggin in? Need system access? Not sure where to start? Looking for a template?

• DoIT and Library personnel, please contact John Prette (jprette@gmu.edu, x34009)
• TSD and VPIT personnel, please contact Derek Kan (dkan@gmu.edu, x33520)
• Staff from other areas in or outside of ITU, please contact either Derek Kan or John Prette

As processes are refined, we are open to suggestions. Your input will help us improve the tool and smooth the transition.

For more information, take a look at our brochure: Brochure