Welcome

The ITU Security and Project Management Office includes:

The Executive Director and Administrative Assistant

The Project Management Office: Staffed by two IT Project Managers who support consistent project management practices for the Information Technology Unit (ITU), enabling project leaders to successfully deliver their promised value to their customers.

IT Security: Led by the Director, IT Security, who manages a security program that emphasizes awareness through appropriate training opportunities and effective communication and provides support to systems administrators throughout the University.

Patriot Computers: The computer store, Patriot Computers, which coordinates computer purchases for University staff and services with other ITU departments.

The Project Management Framework:

The PM Framework guides ITU Staff through a management process, from the beginning proposal stage to a final close out documentation.

The Enterprise Project Management (EPM) tool is the technical infrastructure that provides online templates, documents, collaborative workspace for project teams and an automated workflow process.

The PM Framework provides a standard method for classifying projects.  Classification consists of two components: reporting requirements and complexity.  Projects are classified within a range from “Internal Non-Major, Basic Complexity” to “State Major, High Complexity.” 

For projects in excess of $2 million, Mason will submit a request for review and send the requisite project initiation materials to the State CIO and the ITIB.  The State CIO and the ITIB shall, within 30 days of receipt of a request for review and the requisite materials from Mason, provide a non binding recommendation on that project to Mason, the Governor, and the General Assembly.  If the ITIB provides a negative recommendation, Mason will await notice form the Governor before making a decision. 

On a quarterly basis, Mason’s President, acting through the appropriate designee, shall report to the ITIB on the budget, schedule, and overall status of Mason’s major IT projects. This requirement does not apply to research projects, research initiatives, or instructional programs. The President, acting through the appropriate designee, will be responsible for decisions to substantially alter a project's scope, budget, or schedule after initial approval.

The State CIO and the ITIB shall continue to have the authority regarding project suspension and termination, and the State CIO and the ITIB will continue to provide Mason with reasonable notice of, and a reasonable opportunity to correct, any identified problems before a project is terminated.

The documentation required within the PM Framework for projects of this size is fully compatible with the forms and reports VITA and ITIB need, as most framework templates and documents are based on VITA’s forms.

Definition of a Project:

A PROJECT is a temporary endeavor undertaken to create a unique product, service, or result.

Temporary means that every project has a definite beginning and end. Unique means that the product or service is different in some distinguishing way from all other products or services. (Project Management Institute)

Current IT Projects:

To see a list of current projects, please click here.

Survey Data Results:

Project Management Training Survey was sent out on February 9th, 2009. For the results of the survey, please click here. More in depth analysis coming soon.

 

Information Technology Unit
Contact: Robert Nakles
Last Updated: October 14, 2009